Enter Once.
Comply Everywhere.
The complete compliance infrastructure that Philadelphia's procurement ecosystem doesn't have — until now.
Pilot Partner Pricing — $299/mo for 40 days • Then $499/mo standard
Three Portals. One Entry.
Philadelphia's compliance portals weren't built to talk to each other. CivicGuard bridges them.
PHLContracts
City procurement portal — vendor registration, insurance certificates, MBE/WBE certifications
eContract Philly
Contract lifecycle management — compliance tracking, renewal alerts, audit-ready documentation
OEO Portal
Office of Economic Opportunity — diversity compliance, workforce reports, subcontractor tracking
$1.3 Billion in City Contracts. 90% Conformed Late. Your Team is Drowning.
Philadelphia spends $1.3 billion a year on nonprofit services. But 90% of city contracts are finalized after their start date. That means your team is delivering services, paying salaries, covering rent — all before a single invoice can be submitted. You're fronting the money. You're juggling three separate portals. And every hour spent on compliance admin is an hour not spent serving the community.
8:30 AM. One Screen. Three Portals Unified. Total Clarity by 5 PM.
Imagine your compliance director opens their dashboard Monday morning. One screen shows PHLContracts status, eContract Philly deadlines, and OEO diversity reports — all unified. An MBE certification expires in 14 days? Flagged. A DBHIDS funder requirement is due Friday? Already tracked. By end of day, every portal obligation is visible, prioritized, and documented. No more toggling between three systems.
Fund It Through Your Indirect Cost Rate
Under the OMB Uniform Guidance (2 CFR 200), your organization can fund CivicGuard through your Indirect Cost Rate — also known as Facilities & Administrative (F&A) costs. The federal de minimis rate just increased to 15% as of October 2024. If you have a Negotiated Indirect Cost Rate Agreement (NICRA), your rate may be even higher. CivicGuard is administrative infrastructure — not programming dollars. It protects the backend so your team can focus on the mission.
Every Dollar Recovered. Every Deadline Met. Every Community Served.
Your organization exists to serve Philadelphia's communities — after-school programs, shelters, healthcare, reentry services. CivicGuard doesn't touch your programming. It sits on the backend and protects the administrative infrastructure so your frontline staff can do what they do best. Built by people who understand the work. Funded through your indirect cost allocation. Zero disruption to the people you serve.
Everything You Need
Three-Portal Bridge
PHLContracts + eContract + OEO unified in one compliance layer
Smart Document Vault
AI auto-tagging, expiration alerts, cross-portal linking
Compliance Command
Real-time portal bridge monitoring and deadline management
AI Assistant
Philadelphia procurement compliance guidance on demand
Multi-Funder Tracking
DBHIDS, DHS, CBH — all funder requirements in one view
Smart Alerts
Certificate expirations, renewal windows, filing deadlines
AES-256 Encryption
Bank-grade security with immutable audit trail
Audit & Funding
30+ funder checklists and one-click audit pack generation
Simple. Transparent.
Ready to unify Philadelphia compliance?
Connect all three city portals with CivicGuard Philadelphia.