Compliance Intelligence · 5 Markets · 13 Products

Control the controllables.

Compliance intelligence for government-contracted nonprofit organizations. Five markets. Thirteen products. Built around the real laws, portals, and deadlines of each city and state — not generic templates.

Built from within the nonprofit community.

$0B+
in unpaid NYC nonprofit invoices
$0M
LAHSA owes California providers
0%
of Philadelphia contracts paid late
$0K
per NJ student-data-privacy violation
Explore the ToolkitsTry the ICR Calculator
Experience includes work alongside
Manhattan Mental Health Court · Brooklyn Mental Health Court · CASES · Center for Justice Innovation
🎁
Free Gift · New Jersey
The NJ District Compliance Command Center
A free 5-tab workbook for providers, grants, credentials, and corrective actions. Start here — no cost.
Request it Free →
Built forNYCNew JerseyChicagoPhiladelphiaCaliforniaNationwide

Who built this & why it exists

These are not generic templates downloaded from a clip-art website.

Each product is built around real regulatory frameworks, real audit findings, and real procurement systems — specific to each city and state. They reference the laws, the portals, the deadlines, and the agencies that govern YOUR contracts.

When the auditor shows up, when the comptroller calls, when your board asks “are we in compliance?” — you hand them this. We built what should have existed all along.

Four steps to board-ready

How CivicGuard works

1
Pick your market & tool
Choose the tracker built for your city’s real portals, laws, and deadlines — NYC, NJ, Chicago, Philadelphia, California, or nationwide.
2
Load your contracts & invoices
Drop in every invoice, milestone, and deadline. Blue cells are your inputs — the system does the tracking.
3
Track against the city’s scoreboard
Cross-reference official dashboards and prompt-payment deadlines, and capture every recoverable ICR hour under 2 CFR 200.414.
4
Hand your board the receipts
Generate clean, audit-ready documentation you can present to your board or funder in minutes.

The ICR Recovery Calculator

Every hour your staff spends chasing a late government payment is recoverable indirect cost. See what your organization could reclaim.

Free Interactive Tool

How much are you leaving on the table?

Under federal law (2 CFR 200.414), the hours your staff spend chasing late government payments are recoverable as indirect cost. Move the sliders to estimate what you could reclaim.

Staff hours per week chasing payments15 hrs/wk
Loaded hourly staff rate$40/hr
De minimis ICR rate10%
Estimated recoverable (3-year lookback)
$9,360
$31,200 in annual admin time × 10% ICR × 3 years. Illustrative estimate — the ICR Calculator runs the full 2 CFR 200.414 calculation for your actual contracts.
Request the ICR Reimbursement Calculator →

The Toolkits

13 instant digital downloads across 5 markets. Tap any product to see what’s inside, how to use it, and ask the Guide anything.

NYC

New York City

$1B+ in unpaid invoices. 355-day payment cycles. The Comptroller built the scoreboard — we built the playbook.

7,000+
Unpaid invoices in the system
$1B+
Sitting in NYC procurement
355 days
Median payment cycle
90.59%
Contracts registered late (FY24)
New Jersey

New Jersey

Built for NJ law, NJ systems, and NJ deadlines — not a rebranded product from another state.

37%
NJ nonprofits report late state payments
$200,458
Average owed per late-paid nonprofit
$10,000
Penalty per S332 privacy violation
40%
Say terms changed mid-contract
Chicago

Chicago

If the city can't track whether it's paying you on time, YOU need to track it.

$2.1B
Distributed by the city total
$330M
DFSS to delegate agencies / yr
30-day
Payment goal the OIG can't verify
15%
IL de minimis ICR rate
Philadelphia

Philadelphia

90% of contracts conformed after their start date. When the next Pew study drops, you have the receipts.

90%
Contracts conformed after start date
$3.4B
Value of those late contracts
49%
Conformed 90+ days late
1 in 3
Local nonprofits paid on time
California

California

LAHSA is collapsing, HUD is suspending agencies — control what you can control: your documentation.

$69M+
LAHSA owed to 116 providers
$1.63B
SF spend across 728 nonprofits
40%
Never received an advance payment
15%
CA de minimis ICR rate
Nationwide

Nonprofits Nationwide

Governance, audit-readiness, and board reporting tools that work in any state.

Audit-ready
Walk in knowing where you stand
Day 1
Onboard every hire compliant
Board-ready
Clean reporting your board understands

Every market. One message.

The government’s payment system is broken. The audits prove it. The data confirms it.

You can’t fix their system. But you can control your documentation.

Request a Toolkit